AI agent for automated appointment scheduling
Your calendar fills itself while you focus on something else.
Who it's for Professionals, salons, practices and service providers whose calendar fills up by phone or online.
Landing on a shared time slot usually means an endless back-and-forth of messages. HelyOs Global configures an agent that only offers genuinely free slots, locks the booking in, confirms it, and sends the reminders — synced live with your calendar the whole time.
Meet Kairos, the agent joining your team
Kairos — the spec sheet
- Time to go live
- 5 to 10 working days
- Starting price
- €1,990
- or as a software licence €199/month — Monthly subscription, no setup fee — the agent stays hosted and operated by us.
- For ongoing supervision afterwards: from €149/month.
- See the full price list
What it takes in
- your Google or Outlook calendar
- booking durations and rules
- the booking page or form
What it produces
- slots offered in real time
- bookings confirmed on both sides
- reminders sent the day before
One run, step by step
Received — booking request received through the form
Understood — availability cross-checked against your calendar rules
Acted — two slots offered, one accepted
Delivered — event created and reminder scheduled
A representative example of a typical deployment. Volumes and names are illustrative; the sequence of steps is the one the agent actually runs.
In one sentence
Kairos — AI agent for automated appointment scheduling. An agent deployed by HelyOs Global. Takes in: your Google or Outlook calendar, booking durations and rules, the booking page or form. Produces: slots offered in real time, bookings confirmed on both sides, reminders sent the day before. Live in 5 to 10 working days, priced at €1,990, or as a software licence at €199/month. Playable demo, no account needed, at helyosglobal.com/agents-ia/agent-ia-prise-de-rendez-vous.
What you actually gain
A calendar that fills without any work
Only real openings show up, and the client books instantly. The back-and-forth to agree on a date simply disappears.
Fewer no-shows
Automatic confirmations and reminders cut down forgotten appointments, keeping a schedule that actually matches reality.
Booking available whenever clients are
A prospect can book at midnight on a public holiday: the agent handles it without you having to step in at all.
How we roll it out
01
Setting up your scheduling rules
We configure your open hours, appointment lengths, notice periods and the types of bookings on offer.
02
Linking your calendar and channels
The agent syncs with Google Calendar or Outlook and becomes reachable through your site, email or messaging apps.
03
A manual check-in stage
At launch, every booking is sent to you for confirmation, giving us time to verify the flow works reliably.
04
Complete autonomy
The agent creates, reschedules and cancels appointments by itself, keeps the calendar current and sends reminders unsupervised.
Tools & integrations
Frequently asked questions
Is my calendar data kept secure?
Yes. Syncing runs through official encrypted channels. The agent only sees what it needs for scheduling, in line with GDPR.
Can I keep an eye on every booking?
Absolutely — pick manual approval for every appointment, or let the agent run fully on its own for standard bookings.
What budget should I set aside?
The booking agent is listed at €1,990 on our Pricing page. Multiple practitioners or several booking channels are quoted after a short scoping call. Monthly agent monitoring is optional at €199/month.
Ready to make the move?
Describe what you need and get a demo plus a clear plan within 24 hours.