AI agent built for gyms & fitness studios
Two moments decide it all: the first visit, and the quiet drift nobody notices in time.
Two moments decide the fate of a gym: the first trial session and the slow silence of a member drifting away. HelyOs Global sets up an AI agent that replies to curious visitors within minutes, books trials, fills classes — and spots members starting to drift so they come back before canceling. Each agent is calibrated by a team that understands a gym's cycle — trials, retention, membership renewal — not a generic script.
Meet Hercule, the agent joining your team
Hercule — the spec sheet
- Time to go live
- 3 to 7 working days
- Starting price
- €3,270
- Included in this price: WhatsApp agent · Extra channel · Integration with an open tool
- For ongoing supervision afterwards: from €149/month.
- See the full price list
What it takes in
- your membership plans and their rates
- each member’s actual attendance
- the coaches’ and sessions’ schedule
What it produces
- offers computed from the member’s own numbers
- sessions booked with the right coach
- any reported pain escalated to the coach, never commented on
One run, step by step
Received — membership question received as a message
Understood — real saving computed from the observed pace
Acted — goal framed and sessions booked
Delivered — reported pain passed to the assigned coach
A representative example of a typical deployment. Volumes and names are illustrative; the sequence of steps is the one the agent actually runs.
In one sentence
Hercule — AI agent built for gyms & fitness studios. An agent deployed by HelyOs Global. Takes in: your membership plans and their rates, each member’s actual attendance, the coaches’ and sessions’ schedule. Produces: offers computed from the member’s own numbers, sessions booked with the right coach, any reported pain escalated to the coach, never commented on. Live in 3 to 7 working days, priced at €3,270. Playable demo, no account needed, at helyosglobal.com/agent-ia-par-secteur/fitness.
What you actually gain
More trials turned into memberships
Instant reply on Instagram and WhatsApp, trial session matched to a class that fits the goal, gentle follow-up if the trial gets missed: the funnel runs on its own.
Inactive members return before they cancel
Three weeks without a visit trigger a warm, personal message with a concrete offer. Retaining a member costs far less than recruiting one.
Full classes, a waitlist that works for you
Sign-up, reminder two hours before, waitlist notified the moment a spot opens up: attendance rates climb without extra front-desk work.
How we roll it out
01
We connect your club software
The agent plugs into your software — schedules, memberships, check-ins — to work off real data.
02
We build the prospect journey
Energetic welcome, goal identified in two questions, trial booked, plans presented after the session — the right plan, not the priciest one.
03
We detect drift early
An extended absence triggers the re-engagement flow: a message, a follow-up, never guilt-tripping.
04
We keep retention controlled
When someone signals they want to cancel: the agent listens to the reason, offers only the alternatives you've approved — a freeze, a plan change — and processes it cleanly if the decision stands.
Tools & integrations
Frequently asked questions
Does the agent build personalized training plans?
No: no training plans or nutrition advice — that's your coaches' expertise, and the agent routes people to them. Any mention of pain or a health issue triggers an automatic recommendation to see a doctor.
How does it handle cancellations?
Following your rules, with no obstacle course: it listens to the reason, offers the alternatives you've set, and processes cleanly once the member confirms. A clean exit sometimes comes back; a forced one never does.
How much does it cost?
Setting up the fitness agent is listed from €1,990 on our Pricing page. Free quote within 24 hours, and monthly agent monitoring optional at €199/month.
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Ready to make the move?
Describe what you need and get a demo plus a clear plan within 24 hours.