AI agent built for gyms & fitness studios
Two moments decide it all: the first visit, and the quiet drift nobody notices in time.
Two moments decide the fate of a gym: the first trial session and the slow silence of a member drifting away. HelyOs Global sets up an AI agent that replies to curious visitors within minutes, books trials, fills classes — and spots members starting to drift so they come back before canceling. Each agent is calibrated by a team that understands a gym's cycle — trials, retention, membership renewal — not a generic script.
Meet Hercule, the agent joining your team
Hercule
Convertit et réengage vos membres
Workflow en direct
Accueille
Cale l’essai
Convertit
la bonne formule
Détecte l’inactif
Fait revenir
What you actually gain
More trials turned into memberships
Instant reply on Instagram and WhatsApp, trial session matched to a class that fits the goal, gentle follow-up if the trial gets missed: the funnel runs on its own.
Inactive members return before they cancel
Three weeks without a visit trigger a warm, personal message with a concrete offer. Retaining a member costs far less than recruiting one.
Full classes, a waitlist that works for you
Sign-up, reminder two hours before, waitlist notified the moment a spot opens up: attendance rates climb without extra front-desk work.
How we roll it out
01
We connect your club software
The agent plugs into your software — schedules, memberships, check-ins — to work off real data.
02
We build the prospect journey
Energetic welcome, goal identified in two questions, trial booked, plans presented after the session — the right plan, not the priciest one.
03
We detect drift early
An extended absence triggers the re-engagement flow: a message, a follow-up, never guilt-tripping.
04
We keep retention controlled
When someone signals they want to cancel: the agent listens to the reason, offers only the alternatives you've approved — a freeze, a plan change — and processes it cleanly if the decision stands.
Tools & integrations
Frequently asked questions
Does the agent build personalized training plans?
No: no training plans or nutrition advice — that's your coaches' expertise, and the agent routes people to them. Any mention of pain or a health issue triggers an automatic recommendation to see a doctor.
How does it handle cancellations?
Following your rules, with no obstacle course: it listens to the reason, offers the alternatives you've set, and processes cleanly once the member confirms. A clean exit sometimes comes back; a forced one never does.
How much does it cost?
Setup for the fitness agent starts at €490. Free quote within 24 hours.
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Ready to make the move?
Describe what you need and get a demo plus a clear plan within 24 hours.